Plan your event

Planning your event can be really easy and fun.  Follow some of our simple steps, such as the 3 W’s, to ensure success!

What can I do?

You might have your own idea already.  Whatever you do make your fundraising fun, Think about what resources you have that you can use
Try and think of something that your family and friends are interested in doing

When should you hold your event?

How long will it take you to arrange your event? Keep that in mind when planning your date so you’re not rushed
Attract more people to your fundraiser by checking that no other big events are happening on the same date
What time of year are you having your event? If you’re having a Barbecue the June to August might be better than September

Where are you having your event?

Do you need lots of space to hold a dance? How will people get there? Does your venue have toilets? Do you need parking? There are lots of things to think about.  Think about what type of event you are holding and who you are inviting and make a check list of what you need from a venue. 
If you need to book a community hall can you arrange to use it for free or for a cheaper rate?

Can friends and family help?

Will other people help you to organise your event? Anything from putting up posters to telling other people about your event will could help you out.
If you’re organising a big event could you group together with friends and split the jobs, such as contacting the local press, making invitations or taking tickets at the door?  

Aim High

Sometimes it will cost money to hold an event. Try to get items donated to your event, and always aim to raise 3 times as much as you spend

Donating the funds you have raised

Set a date and ask for all of your donations to be handed in to so people know when to have their money ready

Please donate all of the lovely money you have raised for us in one go, it makes it easier for both you and us

Register your event

Once you have planned your event, click here to download your event registration form and send it into Laura, our Community Fundraiser to see if she can help. 

Some helpful tips and information

Now that you’ve planned your event how are you going to attract people?

Sponsorship

• Take your sponsorship forms with you and ask friends and family to sponsors you



• Set up your own Justgiving page so that people you don’t see very often can still sponsor you



• Don’t forget about Gift Aid.  If someone sponsors you £1.00 then through Gift Aid it can become £1.25 without costing you or your sponsor anything


• The more people you ask, the more you can raise

Matched giving

Some employers will now match whatever you raise for charity.  Ask your boss if your company or organisation will match your efforts

Get the word out

• Tell everyone you know what you are doing and see if they want to get involved too.  They might have family that would attend your event as well
  
  
• Advertise, in your school, local community centre and shops. You could add it to your facebook or bebo page



• See if TFM will tell people about your event, or if the Evening Gazette would write an article.



• Tell Laura, our Community Fundraiser, so we can add you to our website too!

Safety First

Fundraising is even more fun when it’s safe.  We’d love for you to arrange your own event.  Give us a call with your ideas and we can help you plan your fundraising and make sure that you are safe and legal.